Google Calendar Sync

Most charter and tour operators live in two calendars: the one Freebo manages and the personal or crew Google Calendar where everything else lands — maintenance days, private trips, family time. When those two disagree, you get the worst kind of surprise: a paid booking on a day you already promised to someone else.

Google Calendar Sync makes them one calendar. Connect your Google account to a vessel or asset, pick which calendar to sync, and busy events on it block the matching availability in Freebo automatically — a guest simply can’t book over them. In the other direction, every confirmed Freebo booking is written to your Google Calendar and stays current when it’s rescheduled or cancelled. Your Google events also show up on the operations calendar, so your team sees the whole day in one place.

How it works

1. Connect a calendar to an asset

   Go to Settings → Calendar Sync, pick the vessel or asset, and click Connect. You’ll sign in with Google and land back in Freebo.

2. Choose which calendar

   Pick the Google calendar that should drive availability for that asset. One calendar per asset, so a two-boat fleet can run two different calendars.

3. Upcoming bookings sync right away

   As soon as the connection is active, Freebo writes your upcoming confirmed bookings to that calendar. From then on, every new booking, reschedule, and cancellation is mirrored automatically.

4. Block time from Google

   Add an event to the synced calendar and the overlapping Freebo slots go unavailable. All-day events block the whole day. Timed events you mark as “Free” in Google are ignored.

Built cautious on purpose

Availability is money, so the sync fails safe. Freebo re-checks the synced calendar in the final step before a guest pays. If Google can’t be reached and Freebo has no recent copy of the calendar to fall back on, the booking is declined with a “try again shortly” message instead of charging the guest against a calendar nobody could verify. Staff bookings made in the dashboard check the same calendar.

Privacy is scoped tight. Freebo reads only the times and titles of your events — never event descriptions or attendee details — and writes just the guest’s name, the product, and the time to your calendar, prefixed “(Freebo)” so you can spot them. Events Freebo wrote are never read back as blocks, so a booking can’t block itself.